Venue finding
Free venue finding for conferences and events
We find and secure the right venue for your conference, meeting, offsite or celebration, at no cost to you. We’re independent, so every shortlist is based on your brief, not on preferred suppliers.
ATOL protected travel through Travel Counsellors·20+ years delivering events worldwide·Offices in Worcestershire, Manchester and the Cotswolds·Venue finding is always free
How free venue finding works
Independent advice, at no cost to you
Venues pay us a commission when a booking is confirmed, so our venue finding costs you nothing. Because we’re independent and free from restricted supply chains, we can recommend whichever venue is genuinely right for you.
We search across the UK and internationally, from the Midlands, the Cotswolds and London to cities across Europe and beyond, and we’ll tell you honestly about the pros and cons of every option.
What’s included
- A clear brief: dates, numbers, budget and objectives
- A shortlist with honest pros and cons
- Availability and rates checked for you
- Site visits arranged, or carried out on your behalf
- Contracts checked and negotiated, including cancellation terms
- The option to hand over, or let us run the whole event
How it works
A clear path, from kickoff to delivery.
Finding the right venue is about more than availability. Our process narrows the options quickly and protects you on the contract.
Inception meeting
We start by understanding your goals, your people and your budget, and agree what success looks like.
Project blueprint
We map out key dates, deadlines and milestones so every stakeholder knows what happens when.
Sourcing and site visits
We shortlist and visit the right hotels, venues and suppliers, and negotiate on your behalf.
Delivery and debrief
We manage everything on the ground, then review what worked so the next one is even better.
Recent work
Venues we’ve secured
- Paris: the Hyatt Regency Paris Étoile for a 260-guest corporate away day
- Paris 2024 Olympics: exclusive use of Hôtel Alfred Sommier for the whole Games
- Marrakech: the Barceló Palmeraie, including its private desert camp, for a healthcare conference
- Copenhagen: the Scandic, chosen for its meeting space and catering
Questions we’re often asked
FAQs
Yes. Venues pay us a commission when you confirm a booking, so there is no charge to you.
No. You can use us just to find the venue, or we can manage the whole event from start to finish.
Your dates, group size, location preferences, budget and what the event needs to achieve.
Yes. We source venues internationally, from European city hotels to exclusive-use properties further afield.
“Their patience and expertise secured an exclusive-use venue that brought our global teams together.”
Annual retreat client · Global teams
Get in touch
Looking for a venue?
Tell us your dates, numbers and budget, and we’ll start your shortlist.